The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.
- Detail-oriented Administrative Assistant to support multiple officers and associates in a fast-paced environment.
- Coordinate travel arrangements for senior staff including but not limited to ground transportation, flights, hotel accommodations, etc.
- Process timely and detailed expense reports via concur for employee reimbursement.
- Contact venues for lost or missing receipts as needed, follow up with expense processing on status of payments
- Schedule and coordinate meetings via outlook, provide officer’s availability as requested. Organize guest passes, catering, etc. if needed
- Answer, screen, and route telephone calls; respond to inquiries from internal and external clients and liaise with senior level individuals throughout the Firm.
- Communicate Firm policies/procedures to officers and associates regarding client entertainment
- Manage general office needs such as ordering supplies and mail distribution as requested
Requirements:
• Extensive experience with Concur.
• Minimum three years’ experience as an administrative assistant in finance industry preferred
• Knowledgeable of Microsoft Office applications especially Outlook, Word and Excel
• Excellent verbal communication and telephone skills
• Detail-oriented, personable with a consistent positive attitude
• Ability to work in a team environment and handle multiple tasks with little or no supervision
• Familiarity with a corporate office environment in terms of professionalism,
• Utilizes good judgement and discretion, maintains the highest level of confidentiality.
